TOWN OF SUTTON
BOARD OF SELECTMEN
November 19, 2007 @ 4:30 p.m.
Pillsbury Memorial Hall, 93 Main Street, Sutton Mills
The meeting was called to order at 4:30 p.m. by William Curless, Chair. Present at the meeting was: William Curless, Chair; Philip Buteau, Selectman; Robert Wright, Jr., Selectman; John Sims, Police Chief; Robert ‘Bud’ Nelson, Fire Warden; Paul Parker, Sutton Road Agent; Cal Prussman, Newbury Road Agent; Peter Blakeman, Planning Board, Dana Bisbee, Esq., Pierce Atwood; David Eckman, Eckman Engineering; Gerry Gold, Greenway Trailmaster; and Elly Phillips, Recording Secretary.
The minutes from November 5, 2007 were approved as written. The Board reviewed and approved the following manifests:
PAYROLL MANIFEST: $ 11,271.80
VENDOR MANIFEST: $ 667,678.61
APPOINTMENTS:
At 4:30 p.m. the Board met with Bud Nelson, Fire Warden. Mr. Nelson submitted appointment forms for the following Fire Wardens and Deputy Wardens:
Corbett Cochran, Deputy Fire Warden
A Garrett Evans, Deputy Fire Warden
George R. Gagnon, Deputy Fire Warden
Robert D Nelson, Fire Warden
Darrel Palmer, Deputy Fire Warden
Darrel Scott Palmer, Deputy Fire Warden
Harold Rowe, Fire Warden
D. Kevin Rowe, Fire Warden
Gary Wilcox, Fire Warden
Mr. Nelson advised the Board that he was applying for a 50/50 grant in the amount of $3800 for Wildfire equipment to include Nomex pants, shirts, hard hats, chainsaw protective equipment. Mr. Nelson also stated that there were funds available in capital reserve for this purchase. The Board requested that a Warrant Article be written for the expenditure.
At 4:45 p.m. the Board met with John Sims, Police Chief, who provided them with a department update. He informed the Board that he had successfully completed his PT test and that he would be required to qualify again in another three years. Mr. Sims said that he had coordinated a walk-through of the new Middle School which would include all police departments in the seven town district as well as the state police and sheriff’s department as a component of critical incident planning. Plans for the new middle school will be provided to all of these agencies. Chief Sims also submitted updated job descriptions for all police department positions. Selectman Wright made a motion to accept the descriptions as submitted. Selectman Buteau seconded the motion. The motion was approved
unanimously.
At 5:00 p.m., Selectman Curless opened a Public Hearing regarding request to upgrade a potion of the Class VI section of Kings Hill Road for the purpose of providing access to the proposed subdivision located at Sutton Tax Map/Lot 10-688-134. Attorney Dana Bisbee addressed the request on behalf of Jonathan Feins for the Harborview Subdivision. Mr. Bisbee stated that the hearing was being conducted pursuant to RSA 236:9 which regulates the Selectmen’s authority to grant written permission for the improvement of a roadway and RSA 674:41(c) which authorizes the issuance of building permits for the erection of buildings on a Class VI highway or a portion thereof. Mr. Bisbee recollected that the Board had first considered the matter in November 2005 and conducted a public hearing on the matter on January
30, 2006. At the January 30, 2006, the Board took public testimony on the request and referred the matter back to the Planning Board as a component of the subdivision process. Mr. Bisbee noted that the Planning Board issued a notice of decision for the Harborview subdivision on June 12, 2007.
The Planning Board performed a lengthy review of the subdivision and thoroughly covered the matter of the second access which involved an upgrade of a Class VI portion of Kings Hill Road that would provide access through Haines Road in Newbury. The Planning Board specified that the applicant obtain easements for the upgrade from Eric Chinberg and Peter and Harriet Messer.
There was a discussion of the name of the road in question which is Kings Hill Road in Sutton. For the record, Selectman Wright corrected the reference to King Hill Road to Kings Hill Road in item 1 and 10 of the June 12 decision to Kings Hill Road as well as a reference to King Hill Road in the January 30, 2006 minutes.
Road Agent Paul Parker asked specifically how long an area was involved in the upgrade. David Eckman, Engineer for the Harborview project responded that the upgrade involved approximately 1300-1400 feet. Mr. Parker asked how many culverts were going to be installed. Mr. Eckman reviewed the plans for those present and identified an existing 15” culvert as well as an 18” culvert and two 24” culverts.
Mr. Parker expressed concerns for Haines Road and indicated that he did not feel that the 15” culvert was adequate and recommended either two 24” culverts or one 48” culvert. Newbury Road Agent, Cal Prussman showed pictures of serious road damage from the April 19, 2007 storm.
Selectman Wright asked whether the new culverts being installed would mitigate potential problems. Pete Blakeman opined that the multiple culverts up the road would lessen the burden on the existing culvert and said that it might be overkill to design for the 1% storm. Mr. Parker pointed out that it would cost a lot less to do it now versus later. Selectman Wright expressed concerns about straying from the Planning Board requirements. The consensus was that the Board’s could work together on these requirements. Mr. Blakeman raised a concern of the Planning Board that if for some reason the upgrade was done independent of the subdivision that proper bonding and easements were in place.
Selectman Buteau indicated that the Road Agents’ recommendations from both towns carried a lot of weight. He favored replacing culvert p-49 with two 24” culverts.
Mr. Prussman raised a safety concern regarding providing an area to plow snow and have a turnaround for the trucks on Haines Road. He indicated that for public safety purposes, he did not want to leave a windrow blocking the Kings Hill access point.
Gerry Gold, Trailway Master for the Greenway Trail system provided information on the trails and advised the boards that both Haines and Kings Hill Road were on the trail system. He wanted to make sure that the developer knew that it has been a part of the system since 1993 and indicated that the system could be considered an amenity to the subdivision. He emphasized the importance of preserving existing stonewalls as well as trees and stated that he would be happy to work with the developer to keep the trail system scenic.
Selectman Buteau made a motion to upgrade 1300-1400 feet of Kings Hill Road for the purpose of allowing access to the Harborview Subdivision with following conditions:
Ø The 18” culvert (P-49 shown on planning board plans) is replaced with two 24” culverts.
Ø Allowance be provided for a snow removal area for the Town of Newbury
Ø Conditions 1 and 2 specified by the Planning Board decision of June 12, 2007 be fulfilled prior to upgrade
Ø A Release from Liability be recorded at the Merrimack County Registry of Deeds that the Town neither assumes responsibility for maintenance of the Class VI portion of highway nor liability for damages resulting from the use thereof.
The motion was seconded by Selectman Wright and passed unanimously
BUILDING PERMITS:
The Board approved a building permit for Erik Pierson, Map/Lot 03-998-093, Roby Road, for a shed.
NEW BUSINESS:
1. The Board noted that the Office of Energy and Planning had reviewed the Town’s flood plain ordinances and that the Town would be required to vote on some up-to-date language on the 2008 warrant.
2. The Board scheduled a sealed bid on behalf of the Fire Department for a 1972 Ford F750 Fire Tank Truck – marked sealed bids due 12/7/07 by 3:00 p.m. – Bids to be opened at 5:30 p.m. on 12/10/07. The proceeds from the sale will be returned to the fire department.
3. The Board issued a Group II Position Certification for NH Retirement for Valerie Peters.
4. The Board reviewed DES recommendations relating to signage for the Transfer Station
5. The Board approved a request by the West Revocable Trust to assess Tax Map/Lot 06-416-245 as two separate tracts per deed. Upon review of Counsel the Board unanimously agreed to separate the lots for the 2008 tax year.
6. The Board executed pole licenses as requested on Nelson Hill.
OLD BUSINESS:
1. Hopkinton Ambulance Service
REVIEW OF CORRESPONDENCE:
The Board noted the following items of correspondence:
1. US-EPA RE: NH Climate Change Resolution
2. Mitchell & Bates RE: Hourly Rates
3. DES RE: Comprehensive Shoreland Protection Act Educational Opportunity
4. Nobis Engineering RE: Happy Thanksgiving
5. Multi-State ISAC RE: Cyber Security
6. GS Environmental Ground Water Associates notification of large groundwater withdrawal at Bog Brook Well site in Springfield NH pursuant to RSA 485-C:14
7. LGC Catalog of Publications
There being no further business, the meeting was adjourned at 6:06 p.m.
Respectfully submitted,
Elly Phillips
Recording Secretary
| 
