TOWN OF SUTTON
BOARD OF SELECTMEN
May 19, 2008 @ 4:30 p.m.
Pillsbury Memorial Hall, 93 Main Street, Sutton Mills
The meeting was called to order at 4:30 p.m. by Philip Buteau, Chair. Present at the meeting was: Philip Buteau, Chair; Robert Wright, Jr., Selectman; Walter Baker, Selectman; Michael MacDonald, October Builders; Leslie Enroth, Rick Goddard, Paul Raynor, Kevin Rowe, John Silverberg, Highway Facility Committee and Elly Phillips, Recording Secretary;.
The minutes from May 12, 2008 were approved as written. The Board reviewed and approved the following manifests:
PAYROLL MANIFEST: $11,796.93
VENDOR MANIFEST: $22,575.19
APPOINTMENTS:
At 5:30 p.m. Selectmen Wright and Baker met with the Highway Facility Committee to discuss the focus for the committee. Selectman Buteau was unable to attend due to a conflicting appointment. Selectman Wright provided the Committee with materials pertaining to the facility that was proposed on the 2008 warrant and with a written “charge” summarized as follows:
The highway garage committee is charged with the task of researching relevant information in regard to the proposed Sutton highway garage.
This information should include, but not be limited to: location, size, cost, coding requirements, site preparation, construction materials, engineering plans, architectural plans (if deemed necessary), required area, water drainage, oil/salt catch basins, planning and zoning regulation requirements, and potential growth requirements.
Plans to be not only for the current needs, but for future needs as well.
The Committee will hold public meetings and may break into sub groups to obtain information.
The Committee will report back to the Board of Selectmen and issue at least two reports: interim and final. The Committee may meet with the Board of Selectmen as a whole or through a designated member on a monthly basis
If necessary deliberations may extend beyond Town Meeting.
The committee shall be composed of 5 or 7 members. The committee shall also have a budget of $1,000. Additional funds may be available with the approval of the Board.
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A general discussion of the charge ensued. Paul Raynor suggested that it might be useful to have a Highway Department member on the Committee. The Board responded that Paul Parker could serve as a resource. Leslie Enroth asked why no Selectmen were on the Committee. Robert Wright responded that the Board did not want to influence the Committee. Selectman Baker stated that he would attend the public meetings as a member of the public. Kevin Rowe expressed concern with the task of obtaining plans or cost information on a limited budget. Paul Raynor offered to contact the Sunapee Town Manager to discuss the genesis of their facility. John Silverberg stressed the importance of defining and prioritizing the functions required for the facility. Selectman Baker emphasized the
fact that the committee should look at other garages in an effort to legitimize plans and better define the needs of the Facility. The Committee talked about why they felt the article failed. Selectman Wright reviewed the Design/Build – Bid Build concepts. Leslie Enroth verified that the Committee was not necessarily focusing on the 2009 Town Meeting. Selectman Wright agreed. Selectman Baker opined that the current facility was not safe and that it would be good to have something for the next Town Meeting. Kevin Rowe indicated that he would like to start by looking at the site and at other garages. Selectman Wright urged the committee to go where the facts lead you. John Silverberg discussed various ways for the Committee to obtain cost information including resources on the internet. He supported the development of a feasibility study to do fact finding and set priorities. The Committee agreed to meet next on May 22,
2007 at 5:00 p.m.
BUILDING PERMITS:
The Board reviewed and approved the following building permits:
1. Heather Wells, 08-152-391, Keyser Street, repairs and replacements with no change to the existing footprint
2. Sandra Wells Trust, 06-462-254, Keyser Street, repairs and replacements with no change to the existing footprint
3. Dan and Susan O’Connell, Map 08-12-248, Penacook Road for an extension to deck and storage areas.
4. Hunt & Vicki Willard, 02-398-420. Bailey Road, requested to amend their building permit #2008-03 in order to raise and replace the remaining half of the domicile due to structural deficiencies. After careful review of the scope of the project with builder Michael MacDonald, the request was granted with the following conditions:
Seasonal use of septic system – State laws to apply
No change to original footprint of the building
Shed to be relocated to meet setback requirements
Best management construction practices to comply with the Shoreland Protection Act.
NEW BUSINESS:
1. The Board issued a Cease and Desist for Commette et als, 06-409-241, Main Street for non-permitted construction.
2. A change in use tax was issued for Gould Construction, LLC for Map 10-273-217 in the amount of $11,200.
REVIEW OF CORRESPONDENCE:
The Board noted the following items of correspondence:
1. Mrs. Bettony complimenting Highway Department
2. Post card from Cole Russell Architects
3. Open House notification from Labsphere
4. Memo from Road Agent advising that Highway Department would be taking a vacation day on Friday May 23, 2008 and would be off for the Memorial Day Holiday.
SELECTMEN’S COMMENTS:
1. Selectman Wright provided a report on the Planning Board’s approval of the Rogers subdivision and noted that the approval is currently being reviewed by counsel as conditioned by the Planning Board.
ADMINISTRATIVE ASSISTANT REPORT:
1. The Administrative Assistant reminded the Board that the Selectmen would not be meeting on Monday, May 26, 2008 due to the Memorial Day Holiday and asked that they arrange to review and sign manifests, building permits, and the 2008 Tax Warrant (if finalized) during the week.
There being no further business, the meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Elly Phillips
Recording Secretary
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